Supervisory Program Specialist - US Department of Veterans Affairs - Sheridan County, WY

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS13 position you must have served 52 weeks at the GS12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

• Specialized Experience: For the GS-13 you must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Develops and implements both long and short-range strategies, policies and objectives, and the successful integration of policies concerning both the administrative and clinical aspects of program management; Plans and assigns work to subordinate staff; establishing guidelines and performance expectations for staff which are communicated through the formal performance appraisal program; advising staff on work and administrative matters; resolving informal complaints and grievances; counseling subordinates and effecting disciplinary measures; ensuring employees are trained; and participating in the interview/selection process for vacant positions; Coordinates the developments, implementation, evaluation and improvement processes and procedures to monitor the effectiveness, efficiency and productivity of the services provided by the department; Develops goals and objectives, establishes priorities and approves milestones. Interprets VA, VHA, VISN and accrediting body directives and guidance for impact on all operational matters; Maintains a broad perspective of the programs to formulate sound policy consistent with established policy, goals and priorities. Maintains close liaison with subject matter experts at the VISN and VA Central Office; Performs critical program review and analysis across a broad spectrum of initiatives and issues related to the Veterans Experience Office. Keeps abreast of changes in policy and procedure. Applies technical knowledge of healthcare operations, programming, budgeting, accounting, manpower and program and project management to the interaction and execution of actions. Keeps the Executive Leadership Team informed of actions and progress; Complies with all acquisition regulations, both Federal and VA. Ensures that cardholders adhere to procurement requirements. Monitors to ensure that cardholders conduct daily purchase card reconciliations within the required timeframe and they are correct. Certifies reconciled payment charges in Integrated Fund Distribution, Control Point Activity, Accounting and Procurement (IFCAP) within 14 calendar days of cardholders' reconciliation. Ensures the Approving Official Checklist is completed monthly for each cardholder supervised; Reviews program and project development execution, assesses and evaluates effectiveness of operations and supports relationships and recommends changes. Actively coordinates across the Medical Center, VISN, VHA, VA and many outside organizations. Identifies resource needs of unique and special interest projects/programs for presentation to key leaders in and outside the VA; Analyzes and synthesizes data from diverse data sources; the ability to produce reports and display information in a variety of formats that effectively communicate to the end user; Cross relates analysis with SVAHCS, VISN, VHA, VA and Congressional goals and objectives in planning and reviewing courses of action which are consistent with executive policy and public laws

You will be rated on the following Competencies for this position:

• Budget Administration
• Leadership
• Organizational Performance Analysis
• Project Management

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is primarily sedentary. Some walking between buildings to other offices, carrying/lifting small and/or lightweight office equipment, books, manuals, charts and supplies. Standing and bending, may carry lightweight items. Work involves working with computers and office equipment. Extended periods of sitting and telephone calling. Moderate lifting, 15-44 pounds; light carrying, under 15 pounds; use of fingers; walking1 hour, standing 2 hours; repeated bending 1 hour; ability for rapid mental and muscular coordination simultaneously; read fine print; hearing (aid permitted); keyboarding; working closely with others. Stamina and concentration to meet crucial deadlines is required. Keen hearing and distinct speech are essential due to the extensive use of the telephone as a means of communication. May be certain amount of mental strain due totime constraints. Ability to handle stressful situations and deal with Veterans and employees who may be disgruntled or emotionally elevated. Requires an ability to remain calm and deescalate agitated customers with diplomacy and tact.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online view the following link for information regarding an Alternate Application.

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Background checks and security clearance

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.