Program Manager Assistant

Website SierTek

SierTek Ltd. is seeking a Program Manager Assistant to support an opportunity at the University of Cincinnati, Ohio.

Position Overview

The Program Manager Assistant shall support the research associated with the Cooperative Agreement with the University of Cincinnati (UC). The contractor will support the day-to-day project management and administrative support for the Airman Systems Directorate, Airman Biosciences Division (711 HPW/RHB) research portfolio as well as the University of Cincinnati Center for Sustainment of Trauma Readiness Skills (CSTARS) research efforts. The support will include planning, tracking, and reporting on projects.

Essential Job Functions

Manage the research portfolio to include planning, tracking, and reporting on projects.

Lead and conduct research effort kick-off meetings, coordinate no-cost extensions, and perform project close-outs.

Work with principal investigators and manage the preparation of abstracts, posters, and manuscripts for submission for distribution approval.

Manage the submission to Defense Technical Information Center (DTIC).
Liaison with UC principal investigators, UC Business Offices, AFRL/RHBAM staff, and AFRL/RHB Program Management team. The task will include creating/reviewing Statements of Work, Cost Proposals, Technical Proposals, and other items correlated to projects and portfolios.
Apply knowledge of office management, methods, and procedures in producing and maintaining documentation, correspondence, and records concerning project/program progress and status documentation, budget, finance, property, and accounting.

Utilize Microsoft software programs to provide organizational support for producing all electronic products required for the project (Word documents, Excel spreadsheets, PowerPoint presentations, Access, Outlook).

Coordinate and schedule appointments with academia, industry, and DoD partners.
Oversee ordering supplies and equipment needed for research projects and keep track of pending orders.

Assist in designing and completing reports and updates for government agencies quarterly and upon request.

Assist in preparing briefing charts for 711 HPW Semi-Annual Reviews and AF/SGR Program Management Reviews per specified format that captures each project's cost, schedule, and performance status, as well as assist in reviewing written submissions for publication and or professional presentations.

Gather, analyze, and appraise information required by program managers, draw conclusions, and work with the project/program managers to devise solutions to problems relating to improving acquisition effectiveness and compliance.

Establish, promote, and maintain a stable and effective working relationship within the branch, division, directorate, and the 711 HPW for coordination, support, and changes to the scope of the assigned work.

Input all project-related data and provide recommendations and solutions for improvement on the medical research program database, encompassing all the programmatic details, including cost, schedule, and performance.

Coordinate or complete military-related research activities. This includes submitting approved Institutional Animal Care and Use Committee (IACUC) protocols to the proper second-tier concurrence organization and coordinating with appropriate UC staff to determine the status of Institutional Review Board (IRB) protocol approvals and renewals.


Minimum Position Requirements

Possess a bachelor’s degree in a scientific or business field and at least one year of research-related project management experience. Three years of relevant research-related project management experience may be used instead of a degree.

Have at least one year of demonstrating fundamental federal fiscal restrictions/regulations management.

Proficient in all applications of Microsoft Office, including Word, Outlook, PowerPoint, Excel, and Access.
Excellent organizational, management, and communication skills.

Signed Non-Disclosure Agreement (NDA) in place with their company based on the potential access to confidential, proprietary, and/or sensitive information.

Successfully pass a Tier I background check.

Understand the Air Force Medical Service and Defense Health Programs funding structure and the 711 HPW’s unique organizational structure (Highly Desired).
At least one year of experience managing and coordinating basic medical devices, and clinical research (Highly Desired).

Experience tracking cost, schedule, and performance for medical research efforts (Highly Desired).

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