Project Administrator - Vacuum Technologies, LLC - Sheridan, WY

Vacuum Technologies, LLC

Full Job Description

A Vacutech Project Administrator works closely with internal stakeholders (Sales, Project Managers, Key Accounts Manager, Fulfillment, etc.) to secure and maintain Project documentation to support Project objectives and meet customers’ expectations in as efficient of a manner as possible for the organization while upholding the department and Vacutech’ s stated values and goals.

Vacutech is a member of the National Carwash Solutions family that includes industry-leading brands such as MacNeil, Ryko, TSS and Clean Touch. NCS is North America's top car wash solution provider. NCS’s bundled solutions allow you to customize services to get exactly what you need, when you need it for a solution that truly benefits you and your business. From product education to installation, our teams are here to help every step of then way. Exceptional service is the driving force behind all the companies in the NCS family.

National Carwash Solutions has grown over the past 45 years to become North America’s largest equipment, service, and cleaning solutions provider in the car wash industry. Our world-class brands are backed by the largest service network in the country with more than 300 dedicated service professionals and growing! Come join us for an extraordinary career in a high growth, team-oriented company!

include the following. Other duties may be assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Maintains Project documentation and Production plan documentation with accurate status, value, and configuration.
  • Work directly with Project Managers to ensure Position Objective is achieved in as efficient of a manner as possible for the organization.
  • Schedule and coordinate pre-production meetings tracking and managing action items.
  • Coordinate Project documentation including Project Forms, Invoicing, etc. to meet Position Objective.
  • Attend Production Meetings.
  • Maintains up-to-date awareness of company activities, industry trends and government regulations
  • Prepare and deliver invoices to Customers, receive payments per payment terms, record and direct payments (checks) to accounting
  • Prepare and submit NAFTA documentation for shipments to Canada and Mexico
  • Confirm Installation and Awning completion and coordinate invoicing for these products and services
  • Support Hodge Equipment activities including Pick Ticket creation and Invoicing using Businessworks software


  • Communication Proficiency
  • Initiative
  • Teamwork Orientation
  • Personal Effectiveness/Credibility
  • Technical Capacity
  • Customer/Client Focus
  • Organization
  • Time Management


  • Computer use competency
  • Strong communication and interpersonal skills
  • Experience in administrative support role


  • Experience in project management, sales, and/or marketing support




This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.


Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Grow your career supported by an energized and passionate team, professional development, training, flexibility and opportunities for advancement. We offer competitive wages and benefits including comprehensive health, dental and vision coverage, and more.

National Carwash Solutions is a proud equal opportunity employer. We are a drug free, EEO employer committed to a diverse workforce. We will consider all qualified candidates regardless of race, color, national origin, sex age, marital status, personal appearance, sexual orientation, gender identity, family responsibilities, disability, education, political affiliation or veteran status.



  • Bachelors or better in Construction Management Services or related field



  • Integrity, honest, ethical
  • Strong oral and written communication skills
  • Ability to take and demonstrate initiative



  • Leader: Inspires teammates to follow them
  • Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well


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